Community Before & After School Child Care Program

Summer CAP 2018 Registration Information

Registration opens April 2, 2018.

Program Information:

CAP is a safe, structured, quality environment for elementary age children and their families in the Albany area.  CAP is a private, non-profit organization that is governed by a Board of Directors.  Additionally, CAP is a peanut, tree nut, and seafood free program accommodating children with severe food allergies.  Staff is trained in proper methods of epi-pen administration and use.  We are looking forward to meeting your child care needs and hope to provide a positive experience for children and their parents. The Oregon Office of Child Care (OCC) licenses the CAP program.  This yearly certification process includes fire and sanitation inspections and on-site visits by OCC to ensure state guidelines are being met throughout the program.  Staff qualifications and safety & child development training requirements are monitored through this same yearly certification process. 

Site Location/Time:
Due to school bond funding projects scheduled to begin immediately after school dismissal, CAP will be operating at only ONE summer site location.

  • Takena Summer CAP – Serving children going into Kindergarten through 5th grade.  Takena CAP is located at 1210 SW 12th Avenue and may be reached at 541-979-6963.  Summer site hours are 6:45 am to 6:00 pm.

Free Lunch Program:
A USDA Summer Food Service Program lunch will be provided at no charge.  Additionally, CAP provides a morning and afternoon snack for children enrolled in the program.

Staff & Program Activities:
Certified, competent and caring CAP staff are committed to providing quality care.  Each site will offer a variety of age appropriate and stimulating activities including a STEM/STEAM programming curriculum, field trips, reading centers, games, crafts, indoor/outdoor play and more.  The Albany Trolley provides transpor­tation to many off-site locations each week such as the library, Swanson Park Cool! Pool, Bryant Park, and Regal Cinemas.  We are continually seeking ways to improve our program and always welcome new ideas. Parents are a great resource in providing information and skills around talents or hobbies.  If you have a special skill or hobby that you would enjoy sharing with the children, please let us know!

Registration/Payment/Fee Policy:
Registration is completed online through EZChildTrack, including field trip and swimming permission, and must be accompanied by the summer registration fee.  Summer fees are $55 for an individual or $80 for a family.  CAP operates under a pre-payment program and offers a sliding fee scale discount for enrolling more than one child. Summer child care has been divided into one-week service periods.  Payment for each week’s service period will be due the Sunday prior by 10:00 pm.  Please see the chart below for service periods and their payment due dates.  In order for your child to attend CAP during each one-week service period, you will need to come to the CAP office to select and pay for needed care dates by the advance payment due date.  Please remember that it will be your responsibility to come in each week to select and pay for your child care needs.

Summer Program Fees:
Sliding Fee Scale Discount and Program Rates

EZ Child Track

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Please read and understand the following summary of CAP policies.  You will be required to sign a statement of understanding of all CAP policies contained in the CAP Parent Handbook during the 2018 Summer Registration process through EZChildTrack.

DISCIPLINARY POLICY:  The CAP Disciplinary Policy is one that emphasizes both fairness and the development of a courteous, polite and responsible child.  The philosophy behind CAP’s Discipline Policy is that each child is responsible for him or herself. Setting limits, giving choices, providing natural and logical consequences, positive redirection, encouragement and time-outs are used to foster CAP’s discipline philosophy.  CAP staff members strive to help children learn life skills, build a sense of personal responsibility, and develop appropriate resolutions for conflicts. CAP wants participants to look forward to attending CAP, but understands no one is perfect and that children will have breakdowns in the areas of responsibilities and behavior.  It is CAP’s goal to have a Disciplinary Policy that is both fair and firm when these situations arise.

Concerns arise when a child demonstrates a pattern of irresponsibility or misbehavior.  When this occurs, consequences are invoked.  These consequences will be reasonable, as well as valuable in teaching children important life lessons.  CAP firmly believes that no child has the right to deprive other children of their opportunity to learn and participate in the program.   When staff members have to constantly stop to correct children who are misbehaving, all children in the program are negatively impacted.  We expect all children to treat others with respect. 

CAP strives to keep an open line of communication with parents/guardians. If a child demonstrates a breakdown in his or her behavior, CAP staff will talk with parents/guardians, verbally communicate the issue and seek parent/guardian input in devising solutions to the problem.  If the misbehavior continues, a written notification will be given to the parents/guardians.  The notification is for informational purposes and is to keep parents/guardians aware of their child’s behavior and actions. The notification must be signed by a parent/guardian.  The issuance of a notification is not intended as a punitive measure.  Parents/guardians will be notified in writing of any subsequent behavioral incidents.

A minimum one-day suspension will result from serious misconduct including, but not limited to, property damage, inappropriate language and/or conduct (i.e., any behavior that is inappropriate with regards to the physical body either in drawings, discussion, or gestures), or physical harm (i.e., hitting with hand or instrument, kicking, biting, slapping, pinching and spitting) to children and/or staff.  A second serious misconduct behavior will result in a suspension from the CAP program for a period of two (2) weeks.  When a pattern of irresponsibility or misbehavior continues to present itself, removal from the program will be necessary.  The Executive Director reserves the right to dismiss a child at any time if (1) the child exhibits disruptive or inappropriate behavior that interferes with the quality and/or success of the program, (2) if the safety and welfare of the child, staff and/or other CAP children is at risk, and (3) if other children are deprived of their opportunity to learn and participate in the program and/or are unusually and negatively impacted.  Once a child has been dismissed from the CAP program, a review process for future program use (i.e., summer/school year) will be required.

FOOD ALLERGY POLICY:  CAP has established guidelines to accommodate children with both mild to severe food and milk allergies.  A severe allergy is defined as an allergy that would pose a life threatening danger without immediate medical assistance.  All staff exercise reasonable care to ensure that no child is exposed to an allergen for which a child’s parents/guardians have provided notice.  Due to rising food allergies specifically related to nuts, CAP has become a peanut, tree nut, and seafood free program.  It is imperative to remember that products containing any nuts or peanut products are not permitted in the CAP space.  For some children with severe food allergies or nutritional requirements, it may be necessary for parents to provide their child’s snack while attending the CAP program.  Both CAP and the USDA have mandatory forms required for children with all types of food and milk allergies.  Please see the CAP Office for all required forms for your child’s particular food allergy needs.  Applicable forms must be completed, signed, and returned to the CAP office prior to registration approval.
HEAD LICE POLICY:  Effective head lice control is based on a high standard of education, prevention and accountability for both parents and staff.  Conflict arises when there is no standard in place.  Routine group inspections will be done at our CAP sites in an effort to prevent an outbreak.  If a case of head lice is detected at one of our CAP locations, parents/guardians will be promptly notified.  A flyer will be placed in your child’s backpack as well as a posted notice displayed on our CAP Parent Board.  If your child is found with head lice, you will be notified to pick up your child.  Children must be rechecked by a CAP staff member before returning to the program.  Your child will not be allowed to return to CAP until all head lice and nits are gone.  Treatment kits are available at each CAP site as well as the CAP office.  Individual school policies may differ from CAP Policy.

PEANUT, TREE NUT, AND SEAFOOD FREE PROGRAM FOOD POLICY:  “CAP is a peanut, tree nut, and seafood free program which exercises reasonable care to ensure that no child is exposed to those allergens.  CAP cannot, however, provide a guarantee that sites are allergen free due to the usage of, and control exercised over, those sites by the schools at which they are located.” We recognize that food allergies can cause serious, life-threatening conditions for some children.  To keep all our children safe, the Community After School Program will aim to eliminate those foods that have been determined to cause serious allergic reactions in children.

It is almost impossible to keep all traces of peanuts/tree-nuts out of foods that you make at home.  But a trace is all it takes to trigger an allergic reaction.  Due to continual changes in manufacturer packaging, no homemade or purchased snacks are permitted for birthdays or other celebrations.

Below are guidelines which will assist families in determining what may or may not be safe to bring to CAP.  Food items containing any of the following label statements will not be permitted in the CAP space and are determined unsafe:  1)tPeanuts/nuts, peanut/nut butter, peanut oil, 2) Peanut/nut flour, peanut/nut meal, 3) “Contains peanuts,” and 4) “May contain traces of peanuts/nuts.”  A variety of the following statements will be permitted at a designated area within the CAP space:  1) “Manufactured in a facility,” or 2) “On equipment that also processes peanuts (and/or other nuts).”   

Proper hand and face washing is mandatory. Prior to dropping off your child(ren) at CAP, please help us by making sure your child has properly washed their hands and face.  If you are the parent of a child with food allergies either mild or severe, please contact the office for the necessary required medical forms and policies associated with your child’s allergy.  We appreciate your support in providing a safe environment for children in our program.

PRESCRIPTION MEDICATION POLICY: When children attending CAP require prescription medications, written instructions and signature of a parent/guardian must be on file. A Medication Authorization Form must be completed for each medication given. All medications must be stored in their original prescription containers. The label qualifies as authorization to give the medication.  Staff members will keep all medication in a specified locked container. Medications will not be administered if the expiration date has passed. All medications must be clearly marked with the (1) child’s name, (2) physician’s name, address and phone number, (3) name and strength of medication and (4) directions, time and method of administration.  Please see the CAP office for this required form.

SUNSCREEN POLICY:  In compliance with State of Oregon Office of Child Care, Sunscreen must be SPF 15 or higher and reapplied every two hours while the child is outside.  Sunscreen must be non-aerosol, in the original container, and labeled with the child’s name.  Child care children over six years of age may apply sunscreen to themselves under the direct supervision of the provider or staff member.



The children will be busy with a wide variety of age-appropriate activities customized by staff at each site.  The information below will be helpful in assisting you and your child to have a positive summer experience:

Swimwear - Summer days are long and hot, so we will have many outdoor activities, including sprinklers and water balloons to help keep the children cool.  We recommend sending a modest bathing suit/swimming shorts and a towel to ensure quick and easy access to the fun.

Water Bottle - Drink, drink, drink! Those dry, dusty summer winds can make any little throat feel dry and scratchy.   There are two options for a water bottle, i.e., a personal water bottle brought daily and taken home each evening for washing OR a purchased bottled water supplied each day.

Quiet Time - Some children just need a little power nap before they can head back out to the playground.  If your child has a favorite blanket/pillow for quiet time, be sure to send it along, as well.

Labeling - Please be sure to label each and every item you send with your child with both their first and last names (i.e., water bottles, sunscreen, pillow, personal belongings, etc.)  This will help keep things organized during field trips and other activities as well as to help keep lost items to a minimum.

Personal Items – Personal items brought from home are always welcome.  However, please understand that CAP is not responsible for lost, stolen, or damaged items.  If your personal item has monetary or sentimental value, we encourage you to leave it at home.

Extra Supplies - We welcome any type of arts, crafts, toys and/or supply donations (i.e., Kleenex, toilet paper, paper towels, etc.)  And don’t forget – any donation made to CAP is tax deductible!

Meals – Lunch will be provided by the Greater Albany Public School District in partnership with the USDA Summer Food Service Program.  Additionally, CAP provides a morning and afternoon snack for children enrolled in the program.

Field Trips – Please do NOT send money for your child to purchase food, extra items or souvenirs on field trips days.  This eliminates many issues with regards to fairness for all and any inappropriate behavior associated with one having something another does not.  If parents wish to accompany their child they will be responsible for their own entrance fees should one be assessed.  A parent volunteer form must be completed and approved through the criminal background check procedure (a minimum of 2 weeks along with a $47.50 non-refundable application processing fee).

Parents! - Do you have a special talent, hobby or fun project that you would like to share with us?  Feel free to speak to any of the staff members or call the office to coordinate a day/time when you can come and visit (restrictions apply).


“The USDA, the State of Oregon and the Greater Albany Public School District are equal opportunity providers and prohibit discrimination in all
USDA programs and activities on the basis of race, color, national origin, sex, religion, age or disability.

The Community After-School Program is an equal opportunity provider.”
CAP is a peanut, tree nut, and seafood free program


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